Common Mistakes in Vector Submissions (and How to Avoid Them)
Common Mistakes in Vector Submissions (and How to Avoid Them)
Submitting vector artwork—whether for a client, a marketplace like Shutterstock, or a printing service—requires more than just creativity. It demands precision, proper formatting, and attention to detail. Even experienced designers can fall into common traps that result in rejected files, pixelated prints, or hours of rework.
In this blog, we’ll highlight the most common mistakes in vector submissions, explain how to avoid them, and share tips to ensure your vector files are always clean, professional, and accepted—no matter the platform or purpose.
Why Getting Vector Submissions Right Matters
Vector graphics are widely used in logos, illustrations, packaging, web icons, and more. Their infinite scalability and clean lines make them a designer’s best friend. But if not submitted correctly, even a stunning design can be rejected by clients, printers, or stock websites.
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1. Not Converting Text to Outlines
❌ The Mistake:
Sending a vector file with editable text (live fonts) that may not be installed on the recipient’s system.
✅ How to Avoid:
Before submitting, always convert text to outlines. In Adobe Illustrator, select your text, then go to:
Type > Create Outlines
This turns your text into vector shapes, ensuring it looks the same everywhere.
2. Including Raster Images in Vector Files
❌ The Mistake:
Embedding or linking raster images (JPEG, PNG, or BMP) into a vector file defeats the purpose of vector scalability and often results in file rejections.
✅ How to Avoid:
Keep your artwork 100% vector. If you're trying to trace an image, manually use the Pen Tool or Illustrator’s Image Trace feature, then refine the paths.
3. Using Too Many Anchor Points
❌ The Mistake:
Excess anchor points can make your file heavy, slow, and difficult to edit. It also reduces the smoothness of your curves.
✅ How to Avoid:
Use the Simplify Path feature:
Object > Path > Simplify
Remove unnecessary points, especially on curved paths. Clean paths = clean designs.
4. Overlapping or Hidden Objects
❌ The Mistake:
Stacking multiple shapes on top of each other, leaving hidden or unused paths in the final file.
✅ How to Avoid:
Use the Pathfinder tool to merge shapes, and clean up unused elements before submission.
Window > Pathfinder > Unite / Minus Front / Trim
Also, do a quick Select > Object > Stray Points to remove unnecessary objects.
5. Not Expanding Appearance or Effects
❌ The Mistake:
Using effects like strokes, brushes, or patterns and forgetting to expand them—these may not render properly when opened in another system or software.
✅ How to Avoid:
Expand strokes and effects using:
Object > Expand or Object > Expand Appearance
This ensures your file appears exactly as designed.
6. Using Incorrect Color Mode
❌ The Mistake:
Submitting files in the wrong color mode—typically RGB for print or CMYK for web—can lead to unwanted color shifts.
✅ How to Avoid:
Use:
CMYK for print projects
RGB for web or screen use
Check by going to:
File > Document Color Mode
7. Forgetting to Flatten Transparency
❌ The Mistake:
Transparent elements may not display correctly in certain formats like EPS or PDF, especially in older software versions.
✅ How to Avoid:
Flatten transparency before exporting:
Object > Flatten Transparency
Always preview how your file looks post-flattening.
8. Incorrect File Naming and Packaging
❌ The Mistake:
Submitting files with generic names (like Untitled1.ai) or forgetting to include linked assets and fonts.
✅ How to Avoid:
Use a clear naming format: BrandName_Logo_Color.ai
Always include a readme.txt, fonts (if necessary), or export a PDF proof
Package your files for clients or printers using:
File > Package (Illustrator)
9. Incorrect Artboard Size or Crop
❌ The Mistake:
Designs extending beyond the artboard or incorrect sizing for intended use.
✅ How to Avoid:
Resize the artboard to match the design dimensions:
Artboard Tool > Fit to Artwork Bounds
Also, make sure nothing important is cut off or outside the visible area.
10. Saving in the Wrong Format
❌ The Mistake:
Using an inappropriate file format for the intended platform (e.g., sending AI files for web use or PNG for printers).
✅ How to Avoid:
Use the right format based on the final use:
Key Features of a Well-Prepared Vector File
Pros and Cons of Submitting Vector Files
✅ Pros of Proper Vector Submission:
Higher chances of approval in stock platforms or contests
Smooth workflow with clients and printers
Brand consistency across all platforms
Files stay future-proof and editable
❌ Cons of Poor Submission Practices:
Rejection from print services or marketplaces
Time wasted on revisions and resubmissions
Miscommunication with clients or team members
Loss of reputation due to unprofessional files
Tips to Ensure Flawless Vector Submissions
Use version control to save drafts and final versions
Label layers for easier edits
Embed fonts only when asked, otherwise outline them
Always preview your file in outline mode (Ctrl+Y in Illustrator) to check for hidden issues
Send a PDF proof with your submission to show the intended final look
Frequently Asked Questions (FAQs)
Q1: Can I use JPEGs or PNGs in vector submissions?
No. Vector files should be 100% path-based. Raster images defeat the purpose and may lead to rejection.
Q2: Why was my vector file rejected on stock platforms?
Common reasons include: too many anchor points, raster elements, poor composition, live text, or incorrect file size.
Q3: How can I check if my file is truly vector?
Open it in Adobe Illustrator, switch to Outline View (Ctrl+Y), and ensure there are no pixels, images, or text objects—only paths.
Conclusion: Submit Smart, Work Clean
Submitting vector files isn't just about good design—it's about precision, preparation, and presentation. By avoiding the common mistakes listed above, you can ensure your vector artwork is accepted, appreciated, and used exactly as intended.
Whether you're creating logos, illustrations, or branding assets, taking time to clean and prep your vector files will save you from countless hours of revision and protect your professional reputation.
Final Checklist for Submitting Vectors:
✅ Text converted to outlines
✅ No raster images
✅ Anchor points simplified
✅ Colors in correct mode (CMYK or RGB)
✅ Transparency flattened (if needed)
✅ Artboard size optimized
✅ Saved in proper formats
✅ Final proof included
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